- How To Change Author Name For Track Changes In Word 2011 Machine
- How To Change Author Name In Track Changes In Word 2016
- How To Change Author Of Tracked Changes In Word
Learn how to change your user name for Track Changes and comments in Microsoft Word. This video was recorded in Word 2016; however, the steps apply to Word 2.
One section under the review results will be 'Document properties and personal information'. If you click on 'Remove all', all changes will then be attributed to 'Author', rather than to individuals.' Don't forget to save the document after you click the 'Remove all' in order for the change to take effect. 2 Methods to Change Author Names for Comments. Sometimes, instead of deleting author names, we prefer to change them. Method 1: Edit User Name. First and foremost, click “Review” tab. Then click “Track Change” in “Tracking” group. Next, click “Change User Name”. Now the “Word Options” dialog box will pop up.
Office 2011 for Mac can keep track of the changes made to a Word document, who made them, and when the changes were made. But these changes aren’t tracked until you turn on the Track Changes feature in Word 2011 for Mac; then, you can send the document to others for edits, and their changes are tracked. Then they return the modified document to you. If you have multiple people taking a look at it, you can even see who made which change.
Before you turn on track changes and start sharing your document with everybody, all sharing participants must check their Word 2011 for Mac preferences to make sure that their names are known to Word. Check your own Word preferences to make sure your own information is accurate. Here’s how:
- Choose Word→Preferences from the menu bar.
- In the Personal Settings section, choose User Information.
- At the top of the pane, verify that the First, Last, and Initials show your actual name.Fill in this information and make corrections as needed. No other fields in User Information need to be adjusted in order to use track changes.
- Click OK to save your changes and close the pane.
Sometimes IT departments clone Office installations, and everyone winds up with the same name or no name at all. Word can’t detect different users if two or more people have the same name in the User Information preferences.
So how do you turn on the Track Changes feature for a document? Click the Ribbon’s Review tab, find the Tracking group. Click the Track Changes button to toggle tracking on or off.
Here’s a second way to activate track changes in Word 2011 for Mac:
- Choose Tools→Track Changes→Highlight Changes.
- Make sure the last three check boxes are selected.You may prefer to check all four check boxes.
- Click OK.
John publishes a journal whose articles are peer-reviewed, and the reviewers are supposed to remain anonymous from the person who originally wrote the article. As reviewers (called referees) are reviewing articles, they keep Track Changes turned on so that modifications and comments stand out in the document.
The problem is that Word, as part of the Track Changes feature, also tracks the name of the person who made a particular change. If the original article author got the article back, all that would be necessary would be to hover the mouse pointer over a change or comment, and the name of the referee would be visible.
It is possible, of course, to tell the referees to make a change or two to Word prior to making any changes in an article being reviewed. Just display the General options (in the Word Options dialog box) and then replace the user's name and initials with a space or some nondescript wording, such as 'Referee 1.' Any changes from that point on will then bear that name, and anonymity will be preserved.
Note that merely deleting the user name and initials in the dialog box will not work; you must use a space or a new word/name. The dialog box will put the original name back in an empty name box and a letter in the initial box.
You can also follow these steps to get rid of identifying information in comments and changes by following these steps in Word 2007:
![How How](/uploads/1/1/7/8/117887847/507808960.png)
- Click the Office button.
- At the left side of the screen choose Prepare | Inspect Document. Word displays the Document Inspector dialog box. (See Figure 1.)
- Make sure all the available check boxes are selected.
- Click Inspect. Word examines your document for identifying information and displays, in a dialog box, what it finds.
- Use the controls in the dialog box to get rid of any identifying information.
- Click the Close button when done.
Figure 1. The Document Inspector.
How To Change Author Name For Track Changes In Word 2011 Machine
If you are using Word 2010 you should follow these steps, instead:
How To Change Author Name In Track Changes In Word 2016
- Click the File tab of the ribbon.
- Make sure Info is selected at the left side of the screen. (It should be selected by default.)
- Click the Check for Issues button (right next to the wording 'Prepare for Sharing.') Word displays a few options you can choose.
- Click Inspect Document. Word displays the Document Inspector dialog box.
- Make sure all the available check boxes are selected.
- Click Inspect. Word examines your document for identifying information and displays, in a dialog box, what it finds.
- Use the controls in the dialog box to get rid of any identifying information.
- Click the Close button when done.
When you are through running the Document Inspector, and assuming you removed any personally identifying information, then the next time you save the document, Word replaces the referee's names with the word 'Author.' There is other identifying information that is removed, as well, so you should only use this method if you don't mind that information also being removed. (Things like author information that is stored in the document's Properties area is removed.)
There is a more selective, but involved, method that can be used to just remove the referee's information. This method will work with any version of Word. Follow these general steps:
How To Change Author Of Tracked Changes In Word
![How To Change Author Name For Track Changes In Word 2011 Mac How To Change Author Name For Track Changes In Word 2011 Mac](/uploads/1/1/7/8/117887847/427412493.png)
- Save the document in RTF format.
- Open the RTF file as text only, preferably using a program such as Notepad.
- Search for the characters 'revtbl' (without the quote marks). This marks the beginning of revision table information stored in the file. It should have entries that look something like this:
- Replace the name (Jane Doe) with some other text, but leave everything else intact. The name can be replaced with text such as 'Copyeditor,' 'Anonymous,' or simply a space ' '. Be sure to leave the curly brackets and semicolon in place.
- Look for and change the names of other reviewers in the revision table.
- Save and close the RTF file.
- Reopen the RTF file in Word. It should look like a normal Word document once again, but the reviewer(s) names should now be changed.
- Save the file in Word document format again.